1. Purpose. Wheaton Arts Parade serves as the agent for the artist for the display and sale of their art that is listed on their registration form. The art will be exhibited at the Wheaton Arts Parade Gallery, 11325 Georgia Ave, Wheaton MD, 20902.

 

2. Artwork. The Gallery aims to maintain a diverse representation of local artists. All media of original art will be considered: painting, drawing, photography, sculpture, fiber etc. Artists can exhibit 2 to 4 works to occupy display space equivalent to four 24"x24" paintings. All art must be for sale and remain on display for the duration of the exhibition. Artwork that violates copyright laws or that has been created using AI will not be considered.

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3. Eligibility. Artists must be at least 18 years old and reside or create their artwork in Maryland, DC, or Virginia and must have reliable means of transportation to get to the gallery space.

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4. Warranty. The Artist warrants that their artwork is original, that they created it and possess an unencumbered title to the artwork and that their descriptions of the artwork are true and accurate. 

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5. Duration of Consignment. The term of consignment for the art is from November 9, 2026 through December 28, 2026.

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6. Business Hours. The gallery is expected to be open on Fridays, Saturdays and Sundays for six to nine hours each day. Business hours may vary depending on the number and availability of volunteers and will be finalized after all artists have dropped off their artwork on site.

 

7. Gallery Fee. The participation fee is $70 and is due when the artist drops-off their artwork. Artists who gallery sit for 3, 3-hour shifts will have 50% of their fee refunded. 

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​8. Artist Responsibilities. Wheaton Arts Parade relies upon artist volunteers in order to operate the gallery. Artists are expected to volunteer for at least 9 hours (3, 3-hour shifts.) The gallery needs one volunteer to manage sales transactions at the check-out counter and a second volunteer at the side table to help watch over the merchandise and greet and assist customers as needed. Artists must sign up for their volunteer hours prior to or at the time of art drop-off. Artists will receive training during their initial shift, as needed. Artists who do not meet their volunteer obligations may not be invited to apply to future exhibitions.

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9. Artist Benefits. 

• Use of the gallery space for art making during volunteer shifts

• Artists are featured on the website and WAP Gallery social media 

• Priority for participation in pop-up sale events, in leading art workshops, etc.

• Networking and peer-to-peer learning from fellow artists during shifts

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10. Pricing, Commission and Terms of Payment. The Gallery will sell Artwork only at the Retail Price specified by the Artist. The Gallery’s commission on the Artist’s sales revenue is 10%. Fees charged by Square for credit card purchases will be shared proportionately by the artist and gallery (90/10) and deducted from the sales revenue before the gallery commission is calculated. Payment to the Artist shall be made within 2 weeks after the close of the exhibition.

 

11. Display Policy. The Gallery maintains sole authority over the display, placement, lighting and labeling of the artwork under consignment. The Gallery reserves the right to select artwork based on size, medium, and content. Artwork that does not meet the following requirements may not be accepted. 

• Artwork for hanging (framed and unframed) must be wired using eye hooks or d-rings screwed directly into a sturdy frame and with wire that is a sufficient gauge to hold the weight of the artwork. Wire should not be brittle or visible when the painting is hung on the wall. No sawtooth hangers, glue, tape or other types of fastening wire will be accepted. 

• Unframed art, such as a canvas, must be dry and have finished edges in the medium used to create the work. 

• Artwork must be labeled inside the back with the artist's name and title of the artwork. We ask that you also affix a temporary label to the front for drop off and installation purposes. 

• The Gallery will produce uniform labels for all art on display. Any temporary label will be discarded. 

• The Gallery has a limited amount of space in its glass cases for three dimensional work that will be allocated by the curator as equitably as possible.

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12. Gift Shop. Artists may sell "gift shop" style merchandise (original, limited editions or reproductions) such as prints, cards, tote bags, decorative items, stickers, zines/comics, apparel and accessory items, etc. 

• The Gallery has a limited amount of space for print racks. Therefore artists will share a print rack with at least one other artist. Each artist may display as many as 15 prints. All prints must be matted or have a backing. Prints and cards must be protected by a plastic sleeve. 

• The artist must label all prints and cards individually with its price, title and artist's name (as given for labels) affixed to the back. The label should note whether the item is an original or reproduction. The Gallery also has a limited number of card racks that can be used for card display.

• All other gift shop items must be individually tagged with the artist's name (as submitted in application form,) the item’s title or description, price and material/medium. Tag should note whether the item is an original or reproduction. Gift shop items are subject to curator's approval.

 

13. Images for application. Images of artwork must be uploaded with the artist's application form. Use jpeg file formats ONLY (no HEIC). Please do not submit images from a mobile device in order to ensure files are labeled. The maximum size is 10MB. Images should be cleanly cropped and exclude frames. The name of the image file should be formatted as follows: 

ArtistsLastName_TitleKeyWord 

Example:  Munch_The Scream

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14. Exclusivity. The artist agrees that all artwork under consignment will be for sale exclusively through the WAP Gallery. Artwork may be promoted on the artist’s website or social media or other commercial platforms, however, artist agrees that the purchase of any artwork under consignment will be made only through the WAP Gallery point of sale.

 

15. Transportation Responsibilities. Artists are responsible for transporting their artwork to and from the gallery. Artists will receive a link to signup.com in order for them to select a day and time to drop off their art. The same procedure will be followed at the end of the show for retrieving unsold art. If anyone other than the Artist is  transporting the work, written authorization from the artist must be presented ahead of time.  All responsibility for the safe transfer of the artwork remains with the artist.

 

16. Responsibility for Loss or Damage, Insurance Coverage. The gallery shall not be responsible for the safekeeping of consigned artworks while they are in its custody. Due to the gallery’s inability to establish the value of consigned Artwork for insurance purposes, the gallery assumes no liability for loss or damage that may occur. The Artist shall maintain insurance coverage at their own discretion. The gallery is monitored by ADT and Ring cameras and security alarms were installed by ADT.

 

17. Promotion. The Gallery and Artists will promote this show through their various netchannels. The Gallery will promote the sale of artwork in its newsletter and on its website.

 

18. Physical Title and Ownership. Physical title and ownership transfers to the purchaser of all artwork sold by the Gallery. 

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19. Intellectual Property and Copyright. Intellectual property, copyright and all rights to reproduce the image of artwork that is sold are retained by the Artist. The Artist grants the Gallery the right to use images of their artwork to publicize and promote the Artworks through social media, web pages, print advertising and newsletters. In every instance of such use, the Artist shall be acknowledged as the creator and copyright owner of the Artwork.

 

The application form requires a gmail account to upload images. If you do not have a gmail account, please contact us at info@wheatonartsparade.org subject: WAP Gallery Application so we can give you instructions on how to submit your images.​